unixanalyst,
First off, the linux and windows conversions are completely different. for sake of ports being opened, it is probably best to refer to a document of ours:
http://kb.vmware.com/kb/1010056/
For sake of windows, we install an application (agent) on the source physical system and then the agent attempts to push data to the ESX host by IP/Host Name
A 'helper virtual machine' is only used in Linux conversions. The helper virtual machine boots on the ESX host and attempts to connect via the network to both the source physical box (port 22/ssh) and the system running converter. These network settings for the helper virtual machine are set in Step 3 of the Conversion Wizard (helper virtual machine ip + virtual machine network)
As for a way around it .... install converter on a box on the same network, or on the source physical ... then convert to a Workstation image format on a USB disc. Once this is done, physically move the USB disk over to the private network and run converter again to import the virtual machines into ESX.
Regards,
EvilOne
VMware vExpert 2009

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