Can IDM do all EDM does?

[Ryan DLP]

We have to make use of Remote IDM Indexing / Remote EDM Indexing for the reason that I as DLP administrator cannot directly access the confidential documents of other departments.

 

I am worrying the feasibility of Remote EDM Indexing if it has to be done by non-IT staff of other departments, e.g. HR. (not to mention they are willing or not to do so)

 

In terms of structured data, most of their confidential documents are stored in excel spreadsheet in .xlsx format. The following is an illustrated example.

 

    Column A   Column B   

1  Account     Password

2  User1        P@ssw0rd

3  User2        p@ssw0rd!@#$

4  User3        !@#$p@ssw0rd

If i understand right,the excel spreadsheet in .xlsx format must then be exported / converted to the formats like tab/comma delimited CSV, Text (Tab Delimited) (*.txt) for Remote EDM Indexing to work on. This seems difficult to ask staff of other departments to do so, as it is not one-off task, they will need to do this periodically or whenever there is update.

 

Whereas the Remote IDM Indexing is much easier and simpler which can directly index a bunch of files from shared network resource, and can run automatically with built in schedule.

 

I’m curious if Remote IDM Indexing can index structured data too, or can perform all the functionalities of Remote EDM Indexing; to just avoid the cumbersome and manual procedures with Remote EDM Indexing?

 

[DLP Freak]

Ryan, IDM is totally different from EDM.  EDM is used to detect individual "cell" values within an object whereas IDM is used to compare overall content of an object to a known source based on percentage. ie this file looks 75% like my source file. 

Your challenge is to prove the value to your customer of learning a few new tricks (normalizing the EDM data) for the sake of protecting information.  Perhaps they can be taught/provided shortcuts like macros or scripting that can make thier tasks easier.

[DLP Solutions]

Ryan,

IDM will not work in this case. You will need to use the EDM aspect in order to match on 1 cell within the Spreadsheet. 

IDM only works in matching a percentage of a contiguios portion of a document. Think of it as you have a 100 page document and someone sends out 10 pages of it.. this will be triggered in an IDM. IDM loks at a hash of the document, not each cell. 

So in regrads to your use case, someone would need to send a portion of the Spreadsheet to match. So if they send out an email with just 1 username and password the IDM will NOT match. IDM will only work if someone send out at LEAST 10% of a contiguous portion of the document.

 

Good Luck

Ronak

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