BAC COST vs. COST PLAN VALUES

[Juan A. Segovia]

HI, WE ARE CURRENTLY FACING A FINANCIAL SCENARIO ON OUR PROJECTS:

1 PM (LABOR RESOURCE, OPEN FOR TIME ENTRY, DECLARES TIME) 40 HOURS ETC, DEFINED IN RATE MATRIX 500 USD PER HOUR.

1 VENDOR (LABOR RESOURCE, WE INPUT THEIR VALUE USING TRANSACTIONS) HE IS ASSIGNED TO ONLY ONE TASK, 1 HOUR ETC SO WE CAN ENTER A TRANSACTION AGAINST IT, DEFINED IN RATE MATRIX 1 USD PER HOUR.

WHEN WE CREATE THE COST PLAN FOR EACH PROJECT OUR VENDOR INFORMS US HOW MUCH IS HE CHARGING US FOR THEIR WORK, WE DO NOT CARE HOW MUCH EFFORT THIS WILL TAKE ON OUR PLANNING, JUST NEED THE COST AND THEIR FINISH DATE FOR THE TASK AND ITS DEPENDENCIES AND ALSO TO ENTER THE TRANSACTION.

ON THAT SCENARIO WE CREATE A COST PLAN READING FROM TASK ASSIGNMENTS AND WE EDIT IT, ON THE MENTIONES EXAMPLE WE GOT:

1 PM: 20.000 USD (40  HOURS * 500 USD PER HOUR)

1 VENDOR: 1 USD

THEN WE PROCEED TO EDIT THE 1 USD VALUE AND WE ENTER THE AMOUNT AGREED WITH THE VENDOR, FOR EXAMPLE 30.000 USD

THAT PROVIDES US WITH A PROJECT COST PLAN FOR 50.000 USD, BUT ALSO WITH THIS SAME DATA WE GET BAC COST OF 20.001 USD

IS THERE A WAY WE CAN REFLECT THE REAL VALUE ON THE BAC COST?

PD: WE CANNOT DEFINE A SIMPLE VALUE FOR THE VENDOR ON OUR RATE MATRIX BECAUSE THEY CAHRGE US DIFFERENT ON EVERY PROJECT, SO IF WE MUST DO THAT WE SHOULD HAVE 1 VENDOR ROLE AND RATE MATRIX LINE FOR EVERY PROJECT.

MY GUESS IS THERE SHOULD BE AN EASIER WAY TO DO THIS.

ANY IDEAS?

REGARDS,

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JUAN A. SEGOVIA
[CLARITY PPM SR CONSULTANT]
[TDI ARGENTINA]
[BUENOS AIRES]
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[Kathryn Ellis]

Baseline costs are always taken from the Team Rates in the Rate Matrix Extraction Table.  Therefore, you must have the rate in the Rate Matrix if you want to use the baseline fields.  If you want to use the amounts from the cost plans, consider creating a user-defined report from the Cost Plan data.