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Project Actual Costs

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  • 1.  Project Actual Costs

    Posted 03-23-2017 08:06 AM

    We have financial management setup but haven't really used it yet.  We will begin doing so soon.  I've noticed that in some places costs aren't correct.  For example, in the task assignment screenshot below the Actual Cost is not accurate for any of the resources based on what is entered in our rate matrix.   The values are also incorrect on the Project Cost and Effort system report. 

     

    In other places like the Actuals by Transaction Type portlet the costs are correct:

     

    Any ideas of what we may have wrong in our setup?

     

    Thanks.



  • 2.  Re: Project Actual Costs

    Posted 03-23-2017 09:55 AM

    Have you been running the "Update Earned Value and Cost Totals" job?



  • 3.  Re: Project Actual Costs

    Posted 03-23-2017 10:13 AM

    The "Update Earned Value Totals" job runs daily.  I don't see an "Update Earned Value and Cost Totals" job.  I have tried "Update Cost Totals" on project tasks and that doesn't appear to do anything.  We also have the rate matrix extraction job running daily, I think we are running all of the jobs needed for financials.



  • 4.  Re: Project Actual Costs
    Best Answer

    Broadcom Employee
    Posted 03-23-2017 11:19 AM

    The Task Assignment page is the actual cost snapshot that is taken at the time the transaction is posted into the project.

    If the posting comes from timesheets, it determines the rate from the rate matrix at the time of the posting and is not changed if rates change.  If the posting comes from 'import financial actuals' job, then it is the actual cost coming from the financial module if there is a new transaction from financial side or there was a WIP adjustment on an existing transaction.

     

    The 'Actuals by Transaction Type' actual cost is the current actual cost directly from WIP.

     

    The Project 'Actual Cost' is not always the real actual cost.  The number that you should rely on should always come from the financial module.  The best place to see actual costs is in a cost plan or through the 'Actuals by Transaction Type' portlet or any other portlet or report that uses the WIP data to show actual costs.

     

    There are existing Knowledgebase articles and community articles that talk about how the Project Actual Cost value may not provide the exact actual cost due to the way it is determined by timesheet posting, baselines, incorrect rate matrix at time of posting.



  • 5.  Re: Project Actual Costs

    Posted 03-23-2017 11:29 AM

    Thank you Kathy and Kathryn, I appreciate your help.